Request for Proposal
Independent Contractor: Digital Asset Assistant
Association for Living History, Farm & Agricultural Museums (ALHFAM)
Skills Training & Preservation Initiative (STP)
Statement of Purpose
The Association for Living History, Farm & Agricultural Museums (ALHFAM) requests proposals for a Digital Asset Assistant (individual or organization) to support the work of the organization’s Skills Training & Preservation Committee (STP).
Background Information
The Skills Training & Preservation Committee (STP) was created to advance ALHFAM’s initiative to foster the preservation of living history skills and intangible culture through the STP Action Plan adopted by the Board of Directors on November 10, 2018.
The STP Committee began its task by designing an initiative to consolidate existing and new skill resources for members and to help members establish skill management and skill-succession planning at their museums and historic sites. One of its first tasks was to conduct an organization-wide skills survey to assess member-held skills, as well as members’ skill needs and interests. In 2022, the committee partnered with ALHFAM’s 2024 Conference Committee to host “Curating Living History: Preserving Skills & Intangible Culture,” a 5-day conference during which 200 museum professionals participated in 63 classroom workshops and hands-on field training sessions documented in the organization’s 2024 conference Proceedings.
Extension and expansion of the project is part of the Board's long-term commitment to the mission-based goal of helping members bring history to life at their museums, historic sites and cultural heritage centers. Current objectives include working with the 2025 Conference Committee to document skills workshops for inclusion in the conference Proceedings, developing templates for hands-on workshops and training sessions, and working with the ALHFAM Skills & Knowledgebase (A.S.K.) committee to add video-based training resources to the database.
Duties and Responsibilities
The Digital Asset Assistant will advance the 2025 STP work plan by supporting a project to make video-based files searchable in the ALHFAM Skills and Knowledgebase (A.S.K.). Under the direction of the Committee’s Digital Asset Manager, the assistant will:
● Acquire missing SkillClips (video shorts, 3 minutes or less), oral histories and other media files generated during the 2024 ALHFAM Conference by contacting the producers/presenters; assist with editing of these materials; enter required metadata within CatalogIt accessioning software.
● Write descriptions for SkillClips and other training videos stored in Vimeo; work with members of the A.S.K. Committee to create links that will make them searchable through the ALHFAM Skill & Knowledgebase (A.S.K.).
● Enter metadata in CatalogIt for video and other media files generated during the 2025 ALHFAM Conference.
Contract Details
|
● Performance Period and Reporting
-Project period is May 5, 2025, to September 1, 2025.
-Progress reports must be submitted to the Digital Asset Manager on the 1st of
each month.
-Final report is due September 15, 2025.
● Payment
-Compensation is based upon qualifications.
-Contractor's compensation requirements should be included with proposal and
specify the hourly rate and the minimum and maximum number of hours
required for the project period.
-Work hours are billed to nearest quarter of an hour; travel hours are not billable.
-Payments will be made per invoice submitted upon receipt of deliverables and must be approved by the STP Co-Chairs.
● Terms and Conditions of this RFP
-Costs involved in the creation of the proposal will be the responsibility of the
individual or organization submitting the proposal.
-RFPs must be received by ALHFAM no later than May 5, 2025.
How to Submit a Proposal
Please email the items below to pete.watson@alhfam.org for review by STP Co-chairs no later than May 5, 2025:
● A summary of your recent projects and their relevance to the objectives of this project.
● An estimate of the fees to be charged and an estimate of reimbursable expenses.
● References: Names, phone numbers and email addresses of individuals at 3 museums or history organizations that have been your recent clients.
Notes:
● Questions should be emailed to pete.watson@alhfam.org.
|
|
