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  • Vice President of Finance

Vice President of Finance

  • 06 Sep 2022 12:45 PM
    Message # 12908414

    Salary: 80-90k/annual   

    Department: Finance 

    Reports to: President & CEO 

    Primary Function: Manage all aspects of the Museum’s Finance and Human Resources functions. Oversee a staff of 1 Accountant, 1 Human Resources Manager, and 1 seasonal staff. 

    The Chief Financial Officer will serve a key role in the overall operation of the Museum by managing a $4M operating budget, $12M endowment, and the HR needs of a staff of 175. This position will work closely with the President, other senior leadership, and the Board of Trustees to support the day-to-day financial, accounting, investment, and HR needs of the Museum while also developing strategies to support its long-term financial sustainability. The position will require extensive collaboration with other key staff across the Museum, as well as frequent interaction with high-level donors. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.  

    Job Duties: 

    Financial Management (60%) 

    • Produce, review, analyze, and communicate financial reports and data to President, Board of Trustees, and staff budget managers; monitor performance to budget and respond to significant fluctuations with recommendations  

    • Manage both accounts payable and accounts receivable functions to insure that all vendors are paid and all monies due are collected in a timely manner. 

    • Oversee cash management including cash liquidity and forecasting to meet operating needs 

    • Manage preparation of annual operating and capital budgets  

    • Work closely with Development staff in preparation of grant requests, tracking of expenditures by grant, and completion of grant reporting  

    • Manage external audit including preparation of audit schedules and financial statements and review annual forms 990 and 990-T 

    Human Resources (15%) 

    • Manage all benefit plans and programs including health, dental, life, worker’s compensation, and disability insurance and retirement plans 

    • Act as retirement plan administrator and prepare annual Form 5500 and related reporting 

    • Supervise Human Resources manager who is responsible for all Human Resources activities including recruiting, on-boarding, terminations, training, regulatory compliance, worker’s compensation cases, and conflict resolution for a staff of approximately 180 employees 

    Other Strategic Priorities (25%) 

    • Review contracts for all aspects of Museum operations

    • Evaluate and negotiate all liability and property insurance for the Museum 

    • Manage all financing, investing and banking relationships

    • Oversee all legal issues

    • Manage a variety of finance/HR-related software programs or technology – Sage Intact (ERP), Beanworks (accounts payable), ATS (applicant tracking and hiring), Paylocity (payroll); write reports, training other staff  

    • Liaison with Audit and Finance Committee and regularly report out at Board meetings

    • Provide support to departments in financial analysis of retail opportunities  

    • Set policies and procedures with departments around revenue and expense tracking and provide process improvements as needed

    • Manage attendance database


    • Bachelor’s degree required, CPA or MBA preferred

    • 8-10 years of experience in financial leadership, with significant work in budgeting, accounting, and grants management. increasing levels of management experience

    • Fund accounting, non-profit experience, and human resources experience strongly preferred

    • At least 3 years of significant supervisory experience, with demonstrated success in motivation and team building that achieve short- and long-term objectives.

    • Strong planning, budgeting and analytical abilities

    • Ability to extract, analyze, and present data to support quality decision-making 

    • Skilled at presenting financials so that they are understandable to those without expertise, ensuring financial management standard methodologies and effective decision-making.

    • Skilled at goal setting and measuring success, possessing the agility to move in new directions when necessary and prioritize the long-term sustainability of the Museum.

    • Ability to organize multiple projects and tasks

    • Proficient with Microsoft Office software, particularly Excel with familiarity with pivot tables and power queries. Sage Intact, and other technology used by the department

    • Strong written and oral communication skills required with ability to tailor messaging to the skill level and knowledge of the audience

    • Show support of GCV&M values of Authenticity, Collaboration, Exploration, Inclusivity, Stewardship, and Responsibility and our DEAI statement in all actions and communications.


    Medical Insurance: We offer 5 health insurance options. We offer a rich employer contribution toward health insurance. Insurance is effective the 1st of the month following your date of hire.

    Dental Insurance: We also provide 50% employer paid premium for single dental policy

    Life Insurance: We provide a 100% employer paid premium group life insurance policy of $50,000.

    Voluntary Disability Insurance: We offer a supplemental disability policy that pays 60% of your wages while you are not working due sickness or off-the-job injury. The Museum contributes 1% of the premium payment.

    Retirement: Employee contribution into retirement is immediate; eligible for Museum contribution, after two years of employment working over 1,000 hours each year. Museum contribution is determined each year and has been 4% in past years. If your immediate previous employment was with a 501c3 organization and you participated in the plan, your years count toward the service requirement for the employer contribution.

    Membership: Family membership to the Genesee Country Village & Museum

    Vacation: Three weeks of paid vacation (prorated).

    Sick Time: 1 hour of sick time accrued for every 30 hours worked.

    Holidays: Ten paid holidays for a calendar year.

    Click here to apply.

ALHFAM • P.O. Box 16, Rochdale, MA 01542 - info@alhfam.org

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